ASsistant Director of Early Childhood Programs     

POSTING DATE: 12/01/2018       CLOSING DATE: OPEN UNTIL FILLED

Department: Early Childhood Education


Essential Functions:

The Assist Director of Early Childhood Programs (ECP) has comprehensive knowledge and understanding of Head Start/Early Head Start, with an emphasis on Eligibility Recruitment Selection Enrollment Attendance (ERSEA). Provide oversight of eligibility for children enrolling into the Head Start/Early Head Start program. This position is responsible for managing the COPA system and PIR (Program Information Report) data for Head Start and Early Head Start programs. Assistant Director works laterally with Site Directors to support centers and directly supervise assigned HS/EHS service areas (ERSEA, Education/Disabilities, Health, and Family Support Specialists); additionally, supports the Center Site Directors as needed. This position will require a keen ability to communicate effectively, to help nature and develop staff, and foster leadership in others. This position will ensure along with the Program Director, that the CCCS Early Childhood Programs will achieve success and maintain compliance across all service areas.

Key Responsibilities:

  • The Assistant Director is responsible for the direct supervision of service area coordinators (Education, Health, and Family Support Specialist -HS/EHS) providing bi-weekly reflective supervision to coordinators, ensures the recruitment plan for the HS/EHS programs is intentional, strategic, and aimed at achieving 100% enrollment and a waitlist of interested families.

  • In collaboration with the ECE Program Director, provides direction, guidance, and support to preschool center Site Directors to assist in the remediation of questions and concerns, that ensures highly quality service delivery globally. 

  • Performs the functions of this position with a strong understanding of all program models, HS-EHS, PFA, and PI Performance Standards and service areas; and thorough knowledge and demonstrates the application of professionally appropriate practices.

  • Monitors progress, thoroughness, and accuracy of ERSEA; along with evaluating, designing, and monitoring systems to process enrollment applications, including the determination, eligibility and selection criteria.

  • Monitors COPA data input to ensure compliance in all service areas, in addition to funded enrollment and slot tracking, along with assigning children to classrooms and home visitors.

  • Conducts quarterly ERSEA quality assurance audits for Center and Home-Based programs.

  • Records child care subsidy per child for all Head Start/Early Head Start center slots to ensure program is meeting its targeted number. Monitors with accurate and timely submission for reconciliation of monthly DFSS Child Care CABS billing with unbilled report and Action for Children Certificate billing.   

  • Ensures all subordinates under center Site Directors and Program Coordinators, have annual Professional Development Plans and Gateways Professional credentials. Identify professional development opportunities and needs of the early childhood workforce.

  • Assists in the development of solutions and revisions of program policies and procedures, as needed.

  • Prepares accurate data analysis from PIR and produces statistical reports for each content area to assess efficiency and effectiveness and accuracy of PIR data and distributes timely reports to the ECE Program Director. Additionally, in collaboration with the ECE Program Director develops action plan for any areas of non-compliance.

  • In collaboration with the ECE Program Director and other staff, develop the Community Needs Assessment the annual statistical data updates that is reflective of the current year population, the assimilation of all other content area data reports and surveys, and compilation of researched demographic information.  Responsible for producing a complete and up-to-date Triennial Community Needs Assessment inclusive of the final product draft, design, and complete presentation reflective of annual self-assessment and inclusive of organizations strategic plan.

  • Provides direction and guidance to the Parent Policy Committee, host monthly meetings, and along with the ECE Director ensure all necessary documents are provided to members.

  • Designs and delivers training to staff, parents (PPC), and board members on database documentation, eligibility and topics related to ERSEA regulations, policies and procedures.

  • Participates in and contributes to all case management, parent education planning, supervisory, and staff meetings.  Also, attends inter-agency meetings, the agency's board meetings (only in the absence of ECE Program Director), other meetings as requested.

  • Attends and participate in grantee-sponsored trainings, center pre-service and in-service trainings, and other continuing education, career and professional development opportunities; read and review regulations and other resources to keep abreast of current issues and trends related to the responsibilities of the job.

  • Participates in the annual self-assessment and other related programming activities as well as Grantee monitoring activities.

  • Complies with all CCCS policies and procedures as outlined in the organization’s Standard Operating Procedures Manual and Human Resources Manual.

  • Responds to agency and program needs by performing assigned tasks which do not fall within the above description. If such tasks are not of a temporary nature, they should be added to this list of designated job responsibilities.

Qualifications and Requirements:

  • Minimum of Five-(5) years of supervisory experience.

  • Five-(5) years of Head Start/Early Head Start experience, social services, and family support programming.

  • Knowledge of PFA and PI programs. Possesses excellent time management skills, attention to detail, and ability to prioritize in a constantly changing environment.

  • Demonstrates strong organizational skills and attention to details; is analytical and has ability to multi-task.

  • Possesses good writing and record-keeping skills. Has ability to work independently as well as with a team.

Job: Full Time, Exempt Position

Education: 

  • Bachelor’s Degree, Master’s preferred in Early Childhood Education or related field, Bi-lingual (Spanish) preferred, and a minimum of a level 3 ECE & I/T credential through Gateways.

Qualified candidates are encouraged to submit an updated resume and cover letter to TeeNeka Jones via email at TJones@CCCsociety.org. NO phone calls, please.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER